Procurement & Tenders

Procurement services at GMW

Procurement at GMW covers a broad range of portfolios including:

  • Asset maintenance
  • Construction materials and works
  • Fleet and plant
  • Information services, and
  • Property and leasing.

Principles outlining our procurement are outlined in our Procurement Policy.

Tenders, Request for Quotations (RFQ) and Expressions of Interest (EOI)  

Tenders

Suppliers and contractors that are interested in working with Goulburn-Murray Water can view and apply for tenders via our online procurement portal.

What is eProcure?

eProcure is a dedicated online platform that allows you to:

  • Register to view current tenders
  • View tender advertisements
  • Download tenders
  • Submit tenders
  • Submit questions and receive responses
How to register on eProcure

Anyone interested in tendering with GMW needs to register with eProcure. Once registered you can download tender documents and submit responses online.    

To register visit the   eProcure website .  

Once registered you can:

  • View open opportunities
  • Receive updates on any tender changes
  • Lodge electronic submissions, and
  • Access the dedicated question and answer forum.
Uploading tenders

All tender submissions must be made through the eProcurement portal. Hardcopy, faxed or late tender and quote submissions will not be received. Lowest or any tender not necessarily accepted.  

It is the tenderer's responsibility to ensure the tender response uploads comply with your own organisations IT server and internet capacity/limitations.   

Please familiarise yourselves with these requirements well in advance of the tender closing date/time.  

We take no responsibility for delays caused by:  

  • IT server limitations  
  • Partially uploaded tenders caused by late uploads, or  
  • Server and internet capacity or inability to process large files quickly.  

Advertising tenders

Tender Forward Notices are advertised on the Buying for Victoria website.

All tenders are made available on eProcure.

Recently awarded tenders  

Recently awarded tenders will be published on the Buying for Victoria Supplier Portal at  Tenders VIC.   

Need help?

If you are experiencing issues with accessing eProcure, registering or have any questions, please contact eProcure for assistance by calling 1800 377 624 or via email  info@eprocure.com.au.  

If you have general questions about eProcure, how to register or making a submission please visit the Frequently Asked Questions (FAQs) section on the eProcure website.   

If you need more information or assistance with the tendering process, please email  contract.tenders@gmwater.com.au .  

All questions relating to a particular tender are to be logged through the questions and answers in eProcure.

Request for Quotations (RFQ)  

GMW will reach out directly to suppliers to submit quotations for good or services we need. RFQ documentation will be sent out via email stating our requirements and our evaluation methods.   

Expressions of Interest (EOI)  

An EOI is a non-monetary, non-commitment, RFT/RFQ process that is used to define the scope and budget of a project by collecting information and evaluating open submissions.    

Suppliers and contractors interested in submitting an EOI for GMW are invited to view and apply through our online procurement portal.

Procurement activity plan   

Public Construction and Goods and Services tenders will be published as Advance Tender notices on the Buying for Victoria Supplier website at Tenders VIC.

Table: Procurement activity plan 

GMW procurement activity identifies the anticipated public tender release dates for planned construction projects and goods and services procurement at GMW.  

Table: Procurement activity plan 
No. Procurement Name The opportunity
including list and description
of goods and services		 Special requirements Estimated contract duration  Estimated invitation to supply release date Market approach (ITS/RFQ/RFT/EOI/
SPC, open/selective)		 International Agreement
Covered procurement?
Yes/No		 Comments Point of contact
1 Provision of facilities and maintenance services Various service providers to support GMW's operations, for example: general electrical, plumbing, maintenance None  4 Late 2026 RFT No   contracts.tenders@gmwater.com.au
2 Electrical Services Panel Contract Industrial, Commercial and Specialist Electrical service provider None  4 Mid September RFT No . contracts.tenders@gmwater.com.au
3 Supply of Closed Conduit Flow Meters Provision of Goods contract for GMW's Flow Meter requirements None  4 Late 2026 RFT No   contracts.tenders@gmwater.com.au
4 Supply and delivery of Quarry and Reinforced Concrete product  Panel of suppliers for Quarry Product, Reinforced Concrete Pipe and Culverts None  3 August  - 15 RFT No   contracts.tenders@gmwater.com.au
5 Vehicle Telematic Solution Provision of goods and services contract for fleet Vehicle telematic solution None  4 July - 30 RFT No     contracts.tenders@gmwater.com.au
6 Civil Construction Works Contractor Panel Prequalified panel of contractors for the Provision of Civil Construction works None  5 December  RFT No     contracts.tenders@gmwater.com.au

Important things you need to know  

Gifts and/or hospitality from suppliers  

As a guiding principle, staff shall decline all personal gifts, benefits, and hospitality from suppliers.  

Invoice requirements  

  • You (the supplier) must be provided with a GMW purchase order number when the request for goods or services is made from GMW.  
  • When submitting an invoice for payment of goods and services to GMW, the GMW purchase order number must be included. Invoices received without a purchase order number will be returned to the supplier with a request for more information. Payment may be delayed until the required information is provided.  
  • All invoices must be sent directly to accounts.payable@gmwater.com.au  

GMW Terms and Conditions  

For details of our purchasing terms, please see our  General conditions for the supply of goods and services.  

Supplier code of conduct  

For details of our Supplier Code of Conduct, please see Supplier Code of Conduct.  

Enquiries  

Questions can be directed as follows:  

Prequalification – construction / non-construction  

All suppliers wishing to provide onsite services for GMW must complete a prequalification OH&S checklist.   

All service work will be assessed internally and defined as either construction or non-construction work. Once prequalified, suppliers are eligible to receive GMW's Invitations to Supply that will be released at certain times for various services.  

For more information, please contact your nearest GMW office or call 1800 013 357  

Please note: Although a supplier may be prequalified with GMW, this prequalification does not automatically extend to tender applications. Department of Treasury and Finance mandates that the supplier must complete the OH&S requirements within each specific tender.  

Prequalification for non tendered works and services will be valid for 3 years from date of prequalification.