Apply to Renew, Change, Vary or Cancel an Occupation Licence

Please note that this application only relates to occupation licences (recreational purposes).

PLEASE DO NOT USE THIS FORM WHEN MAKING APPLICATIONS FOR WATER USE AND ENTITLEMENTS

Minor Works or Maintenance

Please submit an Application to undertake minor works or maintenance on GMW foreshore land to your local Storage Manager if you wish to undertake maintenance works on GMW foreshore land, including but not limited to;

  • Tree maintenance or pruning
  • Vegetation clearing
  • Willow or exotic species removal
  • Minor repairs to licensed structures

Jetty/Slipway (Boat Ramp) & Foreshore Applications

Upon approval, the variation or transfer of a currently expired licence noted above will trigger a new Foreshore Occupation Licence offer and applicable fees. Go to the Annual Fee Estimator

Note: This does not include Occupation Licences for Grazing, Access or General Occupation.

If you wish to vary and/or transfer a jetty/boat ramp or foreshore licence to add or remove authorised structures, please ensure you have read the information for the applicable storage, which can be found at our Occupation Licences page.

For any further assistance contact Property Services on 1800 013 357 or propertylanddealings@gmwater.com.au 

Please allow a minimum of 6-8 weeks from receipt of application fees for processing.

When completing this application, you are able to save a draft at any time. The Applicant Email Address that you provide will receive a link to the partially completed form.

Occupation Licence Renew Transfer Vary or Cancel
    Applicant Details
    1. When completing this application, you are able to save a draft at any time. This email address will receive a link to the partially completed form.
    2. Applicant Type This is a required field.
      Are you:
      Applicant Type This is a required field.
    Licence and Application Details
    1. Storage/Waterway/Asset that the Licencee's property adjoins This is a required field.
      Storage/Waterway/Asset that the Licencee's property adjoins This is a required field.
    2. Licence Type/s This is a required field.
      Licence type/s this application relates to:
      Licence Type/s This is a required field.
    Current Licence Holder 1

    Please list full names for all applicants, initials are not acceptable.

    If you are applying to install structures, all owners noted on your adjoining title (registered proprietors) will need to be included in the application and understand you are lodging this application on their behalf.

    1. Is current licence holder 1 an individual or a company? This is a required field.
      Is current licence holder 1 an individual or a company? This is a required field.
    Current Licence Holder 2

    Please list full names for all applicants, initials are not acceptable.

    1. Is current licence holder 2 an individual or a company?
      Is current licence holder 2 an individual or a company?
    2. Address
      Address
    Additional Current Licence Holders
    Current Licence Holder 3
    1. Is current licence holder 3 an individual or a company?
      Is current licence holder 3 an individual or a company?
    2. Address
      Address
    Current Licence Holder 4
    1. Is current licence holder 4 an individual or a company?
      Is current licence holder 4 an individual or a company?
    2. Address
      Address
    Current Licence Holder 5
    1. Is current licence holder 5 an individual or a company?
      Is current licence holder 5 an individual or a company?
    2. Address
      Address
    Current Licence Holder 6
    1. Is current licence holder 6 an individual or a company?
      Is current licence holder 6 an individual or a company?
    2. Address
      Address
    Description of Applicant’s Adjoining Property

    You MUST have adjoining land ownership to apply for a Foreshore Occupation Licence (includes jetty, boat ramp (slipway) licences). If you are in the proceeds of purchasing/selling the adjoining property, please provide the relevant land details and Certificate of Title here. Note: Proof of ownership and any transfer requirements will be addressed later in the application form.

    You MAY have adjoining land ownership for other types of Occupation Licences, but it is not necessarily a requirement:

    • Foreshore Licence - The details of my property adjoining the works are below
    • Grazing, Access or Other Occupation Licence - The details of my property adjoining the licensed area is below
    • Grazing, Access or Other Occupation Licence - I DO NOT have adjoining land ownership so do not need to complete this section
    1. Certificate of Title
      Certificate of Title
    Description of the Licenced Area
    Existing Licences and Structures

    Foreshore Occupation Licences

    If you have more than one existing occupation licence for structures, please note the licence details here. Your currently licensed boat ramp and/or jetty will be incorporated in to a new Foreshore Occupation Licence so that you will have one occupation licence for the foreshore area that will include all structures.

    1. For each existing Occupation Licence, please list the:

      • Licence No
      • Property No (Account Number on your Occupation Licence bills)
      • Licence Type e.g. Foreshore, Jetty, Boat Ramp, Grazing, Access etc.

    2. Existing Licences This is a required field.
      Existing Licences This is a required field.
    3. Existing Unlicensed Structures This is a required field.

      If you have existing unlicenced structures, GMW will assess the structures and must approve them to remain.

      You may need to provide evidence such as a structural engineer report to confirm they are safe and comply with GMW’s standards.

      You may be required to remove, repair or replace any unapproved and un-licenced structures you have on GMW’s property.

      Existing Unlicensed Structures This is a required field.
    Transfer Licence - Due to sale of Licensee’s property

    Licence Transfer Requirement

    GMW may only approve a Licence transfer provided:

    • All current licence fees are paid; and
    • All Licence conditions are complied with.

    GMW may only approve a Foreshore Licence transfer provided:

    • The Transferee can prove ownership, or evidence supporting they are in the proceeds of obtaining ownership of the freehold land adjoining the licensed area.
    • Any Approved Structures are safe, sound and comply with GMW standards and specifications.
    • If an Approved Structure requires work to make it safe or compliant with GMW standards and specifications, GMW will issue a works notice. The transfer will not be approved until this is satisfied.
    • If GMW assess that an Approved Structure is not able to be made safe or compliant or the Licensee does not intend to make the Approved Structure safe or compliant, the Licensee will be required to remove it before the Licence will be transferred.
    • If there are existing structures that are not included in the Licence, these structures need to be approved and added to the Schedule in the Licence. Licence fees are applied to each Approved Structure.
    • If the Licensee does not want existing unapproved structures added to the Licence or GMW do not approve these structures to remain, the Licensee will need to remove the structures and reinstate the land before the transfer will be approved.

    Details of Transferee (New Property Owner/New Licensee)

    Please list full name/s of all Transferees (initials are not acceptable). All new Licencees are to be included as Transferees.

    By signing this application the Transferee/s (or their authorised representatives) agree that, on transfer of the Licence, they accept all obligations and will abide by the terms and conditions of the Licence.
    1. Evidence of Transfer
      Evidence of Transfer
    Transfer Licence - Due to change of name or shareholding

    Provide the details of the change to name or shareholdings relevant to the Licence Transfer.

    1. Evidence of Change of Name or Shareholding
      Evidence of Change of Name or Shareholding
    Transferee 1
    1. Is transferee 1 an individual or a company? This is a required field.
      Is transferee 1 an individual or a company? This is a required field.
    Transferee 2
    1. Is transferee 2 an individual or a company?
      Is transferee 2 an individual or a company?
    2. Address
      Address
    Additional Transferees
    Transferee 3
    1. Is transferee 3 an individual or a company?
      Is transferee 3 an individual or a company?
    2. Address
      Address
    Transferee 4
    1. Is transferee 4 an individual or a company?
      Is transferee 4 an individual or a company?
    2. Address
      Address
    Transferee 5
    1. Is transferee 5 an individual or a company?
      Is transferee 5 an individual or a company?
    2. Address
      Address
    Transferee 6
    1. Is transferee 6 an individual or a company?
      Is transferee 6 an individual or a company?
    2. Address
      Address
    Applicant’s Declaration
    1. Public Liability Insurance
      Licensees are required to hold Public Liability insurance of at least $20 million. The Transferee will need to comply with this requirement. Please check the box to confirm you can comply with GMWs insurance requirements.
      Public Liability Insurance
    2. Aboriginal Cultural Heritage
      In Victoria, Aboriginal cultural heritage is protected and managed under the Aboriginal Heritage Act 2006 and the Aboriginal Heritage Regulations 2007. A waterway or land within 200m of a waterway may be considered an area of cultural heritage sensitivity. You can find further information at https://www.aboriginalvictoria.vic.gov.au (Heritage) and https://achris.vic.gov.au/#/onlinemap.
      Aboriginal Cultural Heritage
    Vary Licence Structures – Additional approved or existing unlicensed structures to be included

    Only the registered proprietor can apply to include additional structures.

    If you are applying to undertake works or place new structures on the Licence Area, a Foreshore Works Approval must be issued prior to any works commencing. A site assessment and supervision fee and a works refundable security deposit will apply. These fees are reviewed by GMW prior to approval of the works, based on risk of the works impacting GMW assets and services, and you will be advised of the final amount payable:

    • AC003 – Site assessment and supervision fee for construction of approved works
    • AC004 – Works refundable security deposit

    View the current fees in Recreation and Land Management Miscellaneous Fees

    Your Annual Licence fees will also be adjusted accordingly. Please see the  Annual Fee Estimator (it will open in a new window so that you may continue working on this form) to understand what your annual commitment will be.

    1. Variation required?
      Variation required?
    2. Describe the proposed use of the land or adjoining waterway (proposed licenced area).
    Proposed New Structures to be added to the Licence
    1. Please allow a minimum of 6 weeks for processing and approval from the date of your application submission.

    2. Do you authorise GMW staff to discuss the proposed works with designers and/or contractors listed? This is a required field.
      Do you authorise GMW staff to discuss the proposed works with designers and/or contractors listed? This is a required field.
    3. To ensure that all infrastructure built on and around our lakes, dams and reservoirs meet our minimum requirements and engineering standards, GMW has developed the below Design Standards for the various structure types:

      Standard Moving Floating Type - Private jetty

      Floating Type - Private jetties on waterway banks

      Transportable Type - Private jetties on waterway banks

      Fixed Type - Private jetties on waterway bank

      Technical Standard - Electrical services crossing

      Please attach:

      • A3 Full Colour Design Plans
      • Locality/Site Plan of the area you propose constructing the works

      Note: The locality/site plans must also indicate your property boundary, GMWs foreshore land and where the water line begins at the time of application.

    4. Please provide evidence of appropriate project management measures to be implemented, including Safe Work Method Statements, Job Safety Analysis, environmental controls and evidence of appropriate training and certification of mobile plant operators etc.

    5. Contractors who will be undertaking the works will need to provide a certificate of Public Liability Insurance for a minimum of $20 million.

    Proposed Structure 1
    Proposed Structure 2
    Proposed Structure 3
    Proposed Structure 4
    Proposed Structure 5
    Proposed Structure 6
    Aboriginal Cultural Heritage

    Each application lodged with Goulburn-Murray Water is required to be assessed to determine if the application requires a Cultural Heritage Management Plan (CHMP) under the Aboriginal Heritage Act 2007. A CHMP is a written report prepared by a Heritage Advisor which contains the results of an assessment of the potential impact of a proposed activity or works on Aboriginal cultural heritage.

    A CHMP is required for an activity if:

    • all or part of the activity is in an area of cultural heritage sensitivity.  A waterway or land within 200m of a waterway may be considered an area of cultural heritage sensitivity; and
    • all or part of the activity is a high impact activity.

    If the proposed activity is not an exempt activity then an applicant must provide clear documented proof that they meet the exemptions from the requirement to prepare a CHMP, as specified in the Act and Regulations.

    A CHMP may be required prior to commencing any works.

    In circumstances where a CHMP is required, GMW cannot grant an application without an approved CHMP. Therefore, it is important an applicant is aware of their obligations under the Act and its Regulations.

    A CHMP may NOT be required for an activity if:

    • The site is not in an area of Cultural Heritage Sensitivity:

    Check if the site of your works is subject to a CHMP - Cultural Heritage Sensitivity map - https://achris.vic.gov.au/#/onlinemap

    • Site has been subject to significant ground disturbance:

    Evidence must be provided why the site is already subject to significant ground disturbance.

    Significant ground disturbance means disturbance of:

    (a)      the topsoil or surface rock layer of the ground; or

    (b)     a waterway— by machinery in the course of grading, excavating, digging, dredging or deep ripping, but does not include ploughing other than deep ripping.

    • Works that are Minor Works:

    (a)     fences or freestanding walls;

    (b)     temporary seating structures, stages or platforms.

    • Demolition or Removal of Works:

    The demolition or removal of a building is an exempt activity.

    • Construction of a Jetty:

    The construction of a jetty is an exempt activity if the jetty:

    (a)     is constructed on

    (i)      land used for only one dwelling; or

    (ii)     land abutting land used for only one dwelling; and

    (b)      is to be used only by the occupier of the dwelling.

    You may also wish to seek a cultural heritage due diligence assessment from a Heritage Adviser. You can find a list of Heritage Advisors at https://www.aboriginalvictoria.vic.gov.au (Heritage).

    1. CHMP Required
      CHMP Required
    2. CHMP Declaration
      CHMP Declaration
    Existing Unlicensed Structures to be added to the Licence

    If you already have existing unlicensed structures, GMW will assess the structures and must approve them to remain. You may need to provide evidence such as a structural engineer report to confirm they are safe and comply with GMWs standards. Once approved, it can be included in the Licence. You may be required to remove, repair or replace any unapproved structures you have on GMWs property.

    • A Supervision fee may apply
    • Annual Licence fees will be adjusted accordingly
    1. Please list any existing unlicenced private structures or assets you have in the proposed licenced area.

    2. Please attach photos of any existing structures.

    Vary Licence – Any other variation e.g. licence area
    1. Variation required?
      Variation required?
    Vary Licence – Removal of existing approved structures

    If you have removed or are removing existing Approved Structures you should apply to vary the Licence so that you comply with the licence conditions and do not incur continued Licence fees for those structures.

    GMW may need to provide a Foreshore Works Approval prior to work commencing and will inspect the Licence Area once works are finished to confirm that the site has been reinstated prior to varying the Licence.

    1. Please list any existing private structures or assets you have in the proposed licenced area.

    Cancellation of Occupation Licence

    The Occupation Licence will only be cancelled once all Approved Structures/stock have been removed from the Licence Area and the land reinstated to the satisfaction of GMW.

    Once you have complied with the above requirements, GMW Officers will inspect the site to confirm if the land has been reinstated satisfactorily.  If the Licensee does not reinstate the land satisfactorily, GMW:

    • may request additional works be completed by the Licensee, at the cost of the Licensee, or
    • may undertake the works and recover the costs from the Licensee.

    The Licensee remains responsible for all outstanding Licence fees.

    Declaration of Applicants (Current Licence Holder/s)
    This declaration indicates signing by ALL persons currently noted as Licencee/s or as incoming Licensees and acknowledgement is confirmed by checking the boxes in this section.
    1. Aboriginal Cultural Heritage This is a required field.
      In Victoria, Aboriginal cultural heritage is protected and managed under the Aboriginal Heritage Act 2006 and the Aboriginal Heritage Regulations 2007. A waterway or land within 200m of a waterway may be considered an area of cultural heritage sensitivity. You can find further information at www.dpc.vic.gov.au/index.php/aboriginalaffairs/heritage-tools.
      Aboriginal Cultural Heritage This is a required field.
    2. Will you be attaching Public Liability Insurance? This is a required field.
      Please attach public liability insurance if you have appropriate policy, noting GMW as an interested party, for no less than $20 million, extended to cover licensed area.
      Will you be attaching Public Liability Insurance? This is a required field.
    3. Public Liability Insurance This is a required field.
      Public Liability Insurance This is a required field.
    4. Declaration 1 This is a required field.
      Declaration 1 This is a required field.
    5. Declaration 2 This is a required field.
      Declaration 2 This is a required field.
    Fees & Payment

    Application Fees

    To have your application processed, fees will be payable at the time of application.

    Non-refundable application fees:

    • PS002 - Application fee to transfer or vary an occupation licence - there is no application fee for a cancellation

    Other fees that may also be applicable at the time of application:

    • AC005 – Certificate of Title search fee (or attach a Certificate of Title search not older than 3 months)
    • AC006 – Company Extract search fee (or attach a Company Extract not older than 3 months)
    • AC007 – Copy of Record

    To view the current application fees, please refer to our Forms page under the Property Services Section - Recreation and Land Management Miscellaneous Fees.

    Additional Fees

    If you are applying to undertake works or place new structures on the Licence Area, a Foreshore Works Approval must be issued prior to any works commencing. A site assessment and supervision fee and a works refundable security deposit will apply. These fees are reviewed by GMW prior to approval of the works, based on risk of the works impacting GMW assets and services, and you will be advised of the final amount payable:

    • AC003 – Site assessment and supervision fee for construction of approved works
    • AC004 – Works refundable security deposit

    Annual Fees

    • Jetties/Slipways (Boat Ramps) and Foreshore Licences: If you are applying to transfer an expired Jetty or Slipway (Boat Ramp) licence, this will trigger a new Foreshore Occupation Licence. Go to the Annual Fee Estimator
    • Grazing, Access and Other Licences: Due to a large variation in circumstances, fees for all other licence types will be determined when your application is processed.
    1. Payment Type This is a required field.
      Payment Type This is a required field.
    2. Credit Card Details
      1. Digits only, no spaces or dashes
      2. The card security code (CVV) is a unique 3 digit number which can be found on the back of your card.
    From Submission

    Please allow a minimum of 6-8 weeks from receipt of application fees for processing.

Protecting your privacy
Goulburn-Murray Water (G-MW) protects your privacy by collecting and handling your personal information in accordance with the requirements of the Privacy and Data Protection Act 2014. Your personal information is collected on this form for the purpose of administering this application and updating the Victorian Water Register. Information collected is usually disclosed to staff involved in processing your application, contractors and other relevant G-MW staff. Failure to provide the information sought may result in processing delays or non acceptance of your application. It may also limit our ability to be able to provide various programs or services. You may gain access to and correct your personal information. For further information please refer to our Privacy Policy at
www.g-mwater.com.au or call 5826 3500 to obtain a copy of this policy.