Form PS002 - Apply to Renew, Vary or Cancel an Occupation Licence

Form PS002 – Apply to Renew, Transfer, Vary or Cancel an Occupation Licence
INFO - Applicant

Occupation Licences are issued pursuant to the Water Act 1989, section 132 or under the Crown Land (Reserves) Act 1978, Section 17B and Regulations.

Goulburn-Murray Water (GMW) reminds customers that water in GMW managed waterbodies (including storages, rivers, lakes and channels) is not suitable for human consumption without first being properly treated.  Licence and/or Lease holders should advise their customers/users that the water is non-potable (i.e. not for human consumption), particularly if they run accommodation premises or food businesses, or if the public has access to the water (e.g. through a public tap).

Before you start:

Prior to completing this form, please ensure you have read all available information on our Occupation Licences page.

Please complete the below form in the following instances:

  • Renew: An Occupation Licence for a privately owned foreshore structure (jetty, boat ramp, landscaping), access or grazing is due for expiry and the Licensee wishes to renew
  • Transfer: The Licensee for an Occupation Licence for a foreshore structure (jetty, boat ramp, landscaping), access or grazing is required to be changed (i.e. change of ownership due to sale of property adjoining the licenced area). This could be due to:
    • Change in ownership of the Licensees property attached to the existing licenced area
    • Change in name/s (Company Directors/Shareholding)
  • Vary: The variation to an existing Occupation Licence is required for:
    • The replacement of/addition to/removal of a foreshore structures (jetty, boat ramp, landscaping)
    • An amendment to the Licence without any changes to works (including amending the licence area)
  • Cancel: The Licensee wishes to cancel an existing Occupation Licence for a foreshore structure (jetty, boat ramp, landscaping), access or grazing. A fee will not be charged to apply to cancel an Occupation Licence.

Please note that if an application to vary or transfer an Occupation Licence which is expired and currently in overholding is approved by GMW, a new Occupation Licence will be offered with contemporary fees.

If you are proposing works or maintenance, such as tree maintenance or pruning, vegetation clearing, willow or exotic species removal, you will need to complete a PS008 Application.

Applicant or Lodging Party details

Please note that all communication related to this form will be directed to the Applicant or Lodging Party.

INFO – Applicant

The Applicant is the person who is submitting the application to GMW, they are the main contact for that form submission and are responsible for the information being submitted and the coordination of e-signatures and payment of the application fee.

The Applicant may be a lodging party/ solicitor/ conveyancer/ water broker but can also be a new or existing customer submitting their own application form as  the seller/buyer or licensee.

If the property transferring includes a general place of take and/or extraction share, this will be included on the application form

Every application requires an “applicant”.

This email address will receive all automated correspondence in relation to this form submission.

Postal address
Existing licences

Foreshore Occupation Licences - If you have more than one existing occupation licence for structures, please note the licence details here. Your currently licensed boat ramp and/or jetty will be incorporated in to a new Foreshore Occupation Licence so that you will have one occupation licence for the foreshore area that will include all structures.

For each existing Occupation Licence, please list the:

  • Licence No
  • Property No (Account Number on your Occupation Licence bills)
  • Licence Type e.g. Foreshore, Jetty, Boat Ramp, Grazing, Access or Other

Existing Licence(s) This is a required field.
Existing Licence(s) This is a required field.
Description of licensee’s property attached to the licenced area (if applicable)

Foreshore Occupation Licence - Only the owner of this property can apply for this licence.

Grazing, Access or Other Occupation Licence - You MAY have adjoining land ownership, but it is not necessarily a requirement.

Please list all lands as Volume / Folio / Lot No / Plan No / Crown Allotment / Section / Parish.

Description of the licenced area (if applicable)

Please list all lands as Volume / Folio / Lot No / Plan No / Crown Allotment / Section / Parish.

Licence holder(s) details

If you are applying to install structures, all owners noted on your adjoining title (registered proprietors) will need to be included in the application and understand you are lodging this application on their behalf.

Certificate of Title and Title Plan This is a required field.

You can obtain a copy of your registered title by:

Certificate of Title and Title Plan This is a required field.
INFO - Applicant

If you need to capture the details of more than 6 people, please contact GMW to request an offline form.

Owner 1 details
Applicant or Lodging Party is Owner 1 This is a required field.
Applicant or Lodging Party is Owner 1 This is a required field.
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Applying as a Company

Please note when applying as a company:

  • You must provide the details of those persons duly authorised to sign on behalf of the company in accordance with section 127(1) of the Corporations Act 2001; two directors, alternatively one director and one secretary, unless there is a sole director and secretary of the company.
  • A current (less than 12 months old) copy of an ASIC Company Search listing all directors and/or office bearers must be provided.

You can obtain a Company Extract by:

You must provide the details of those persons duly authorised to sign on behalf of the company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Select date...
Postal address
Owner 2 details
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Owner 1? This is a required field.
Postal address is the same as Owner 1? This is a required field.
Postal address
Owner 3 details
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Select date...
Postal address is the same as Owner 2? This is a required field.
Postal address is the same as Owner 2? This is a required field.
Postal address
Owner 4 details
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Select date...
Postal address is the same as Owner 3? This is a required field.
Postal address is the same as Owner 3? This is a required field.
Postal address
Owner 5 details
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Owner 4? This is a required field.
Postal address is the same as Owner 4? This is a required field.
Postal address
Owner 6 details
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Owner 5? This is a required field.
Postal address is the same as Owner 5? This is a required field.
Postal address
Application details
Location of the Occupation Licence This is a required field.
Location of the Occupation Licence This is a required field.
Application Type This is a required field.
Application Type This is a required field.
Proposed Works
Proposed Works
E.g. Replacement of/addition to/removal of a foreshore structure, such as a jetty.
Proposed Works
Renew licence - renew an expired Occupation Licence

Upon application to renew an expired Occupation Licence, GMW will assess the application at its discretion and consider the future use of the land. The application may not be approved.

Photos of the Licenced Area This is a required field.
Attach Locality or Site Plan of the Licenced Area This is a required field.
Cancel - cancel licence and remove all approved structures

The Occupation Licence will only be cancelled once all Approved Structures/stock have been removed from the Licence Area and the land reinstated to the satisfaction of GMW.

Once you have completed the works, GMW Officers will inspect the site to confirm if the land has been reinstated satisfactorily.

If the Licensee does not reinstate the land satisfactorily, GMW:

  • may request additional works be completed by the Licensee, at the cost of the Licensee, or
  • may undertake the works and recover the costs from the Licensee.

The Licensee remains responsible for all outstanding Licence fees.

Vary licence - additional approved structures to be included or licence amendments required

Details of proposed new structures

If you are applying to undertake works or place new structures on the Licence Area, please complete this section.

A Foreshore Works Approval must be issued prior to any works commencing. A Security Deposit and Supervision Fee apply. These are reviewed by GMW based on risk of the works impacting GMW assets and services. The fees are assessed prior to approval of the works and you will be advised.

Your licence will be varied to include the additional Approved Structures and the annual Licence fees will be adjusted accordingly.

List all proposed structures to be placed on foreshore land or adjoining waterway (proposed licence area).

Do you authorise GMW staff to discuss the proposed works with designers and/or contractors listed? This is a required field.
Do you authorise GMW staff to discuss the proposed works with designers and/or contractors listed? This is a required field.
Proposed Structure 1
Select date...
Proposed Structure 2
Select date...
Proposed Structure 3
Select date...
Proposed Structure 4
Select date...
Proposed Structure 5
Select date...
Proposed Structure 6
Select date...
Existing (unlicensed) structures to be added to the licence (if applicable)

If you already have existing (unlicensed) structures, GMW will assess the structures and must approve them to remain. You may need to provide evidence such as a structural engineer report to confirm they are safe and comply with GMWs standards. Once approved, it can be included in the Licence. You may be required to remove, repair or replace any unapproved structures you have on GMWs property.

  • A Supervision fee may apply
  • Annual Licence fees will be adjusted accordingly 

Please list any existing private structures or assets you have in the proposed licenced area.

Photos of Existing Unlicenced Structures
Any other variations to the existing licence (if applicable)

Please describe the proposed variation.

Vary licence - removal of some existing approved structures

Please list any existing private structures or assets you would like to remove from your Licence area (including any structures that are to be replaced).

Photos of Structures to be Removed This is a required field.
Transfer licence - due to sale of the Licensee's property

Licence transfer requirement

GMW may only approve a Licence transfer provided:

  • All current licence fees are paid; and
  • All Licence conditions are complied with.
  • Any Approved Structures are safe, sound and comply with GMW standards and specifications.
  • If an Approved Structure requires work to make it safe or compliant with GMW standards and specifications, GMW will issue a works notice. The transfer will not be approved until this is satisfied.
  • If GMW assess that an Approved Structure is not able to be made safe or compliant or the Licensee does not intend to make the Approved Structure safe or compliant, the Licensee will be required to remove it before the Licence will be transferred.
  • If there are existing structures that are not included in the Licence, these structures need to be approved and added to the Schedule in the Licence. Licence fees are applied to each Approved Structure.
  • If the Licensee does not want existing unapproved structures added to the Licence or GMW do not approve these structures to remain, the Licensee will need to remove the structures and reinstate the land before the transfer will be approved.

Details of transferee (New Property owner/New licensee)

Please list full name/s of all Transferees (initials are not acceptable). All new Licencees are to be included as Transferees.

By signing this application the Transferee/s (or their authorised representatives) agree that, on transfer of the Licence, they accept all obligations and will abide by the terms and conditions of the Licence.

Attach Evidence of Transfer This is a required field.

Please provide supporting evidence of the sale such as:

  • The Contract of Sale
  • A Notice of Acquisition/Disposition
  • A current Certificate of Title (no more than 3 months old)showing the new owners as the registered proprietor/s

Transfer Licence - Change of name or shareholding
Attach Evidence of Change of Name or Shareholding This is a required field.

Provide evidence of change of names or shareholdings such as:

  • A current Company Extract (no more than 3 months old)
  • An approved document that shows evidence of the change of shareholding name or which shows the name of the share holders.

Existing Unlicensed Structure(s) This is a required field.

If you have existing unlicenced structures, GMW will assess the structures and must approve them to remain.

You may need to provide evidence such as a structural engineer report to confirm they are safe and comply with GMW’s standards.

You may be required to remove, repair or replace any unapproved and un-licenced structures you have on GMW’s property.

Existing Unlicensed Structure(s) This is a required field.
Transferee(s)
Transferee 1
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address
Transferee 2
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Transferee 1? This is a required field.
Postal address is the same as Transferee 1? This is a required field.
Postal address
Transferee 3
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Transferee 2? This is a required field.
Postal address is the same as Transferee 2? This is a required field.
Postal address
Transferee 4
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Transferee 3? This is a required field.
Postal address is the same as Transferee 3? This is a required field.
Postal address
Transferee 5
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Transferee 4? This is a required field.
Postal address is the same as Transferee 4? This is a required field.
Postal address
Transferee 6
Type This is a required field.
Type This is a required field.
Company details
INFO - Applicant

Please see notes above on applying as a company.

Company Extract This is a required field.
Company Extract This is a required field.
Contact details
Postal address is the same as Transferee 5? This is a required field.
Postal address is the same as Transferee 5? This is a required field.
Postal address
Transferee's declarations
Public Liability Insurance

Licensees are required to hold Public Liability insurance of at least $20 million. The Transferee will need to comply with this requirement. Please check the box to confirm you can comply with GMWs insurance requirements.

Public Liability Insurance
Aboriginal Cultural Heritage

In Victoria, Aboriginal cultural heritage is protected and managed under the Aboriginal Heritage Act 2006 and the Aboriginal Heritage Regulations 2007. A waterway or land within 200m of a waterway may be considered an area of cultural heritage sensitivity. You can find further information at https://www.aboriginalvictoria.vic.gov.au (Heritage) and https://achris.vic.gov.au/#/onlinemap

Aboriginal Cultural Heritage
Current licence holder's declarations
Public Liability Insurance
Public Liability Insurance This is a required field.

Please attach public liability insurance if you have appropriate policy, noting GMW as an interested party, for no less than $20 million, extended to cover licensed area.

Public Liability Insurance This is a required field.
Aboriginal Cultural Heritage
INFO - Applicant - CHMP 3

Each application for works lodged with GMW is required to be assessed to determine if the application requires a Cultural Heritage Management Plan ( CHMP) under the Aboriginal Heritage Act 2007. A CHMP is a written report prepared by a Heritage Advisor which contains the results of an assessment of the potential impact of a proposed activity or works on Aboriginal cultural heritage.

A CHMP is required for an activity if:

  • all or part of the activity is in an area of cultural heritage sensitivity. A waterway or land within 200m of a waterway may be considered an area of cultural heritage sensitivity; and
  • all or part of the activity is a high impact activity.

If the proposed activity is not an exempt activity then an applicant must provide clear documented proof that they meet the exemptions from the requirement to prepare a CHMP, as specified in the Act and Regulations.

A CHMP may be required prior to commencing any works.

In circumstances where a CHMP is required, GMW cannot grant an application without an approved CHMP. Therefore, it is important an applicant is aware of their obligations under the Act and its Regulations.

A CHMP may NOT be required for an activity if:

  • The site is not in an area of Cultural Heritage Sensitivity:

Check if the site of your works is subject to a CHMP - Cultural Heritage Sensitivity map (opens in a new window)

  • Site has been subject to significant ground disturbance:

Evidence must be provided why the site is already subject to significant ground disturbance. Significant ground disturbance means disturbance of:

(a) the topsoil or surface rock layer of the ground; or

(b) a waterway— by machinery in the course of grading, excavating, digging, dredging or deep ripping, but does not include ploughing other than deep ripping.

  • Works that are Minor Works:

(a) fences or freestanding walls;

(b) temporary seating structures, stages or platforms.

  • Demolition or Removal of Works:

The demolition or removal of a building is an exempt activity.

  • Construction of a Jetty:

The construction of a jetty is an exempt activity if the jetty:

(a) is constructed on

(i) land used for only one dwelling; or

(ii) land abutting land used for only one dwelling; and

(b) is to be used only by the occupier of the dwelling. 

You can access the Aboriginal Heritage Planning Tool on the Victorian government website and print a receipt of your results for inclusion in your application. If you do not have access to the internet, please contact the Licensing Unit for assistance.

Cultural Heritage Management Plan (CHMP) This is a required field.

Will you be attaching a Cultural Heritage Management Plan (CHMP)?

Cultural Heritage Management Plan (CHMP) This is a required field.
Payment

Please note if there is an Amount Due, the form will not be processed unless payment is received.

If signature(s) are required, you will receive a request to pay once the final signature is submitted.

Save draft

Please ensure that the information provided in this form is correct as it cannot be modified after it is submitted.

If needed, you are able to save a draft and come back to the form via a link that will be emailed to you.

Submit

Protecting your privacy

Goulburn-Murray Water (GMW) protects your privacy by collecting and handling your personal information in accordance with the requirements of the Privacy & Data Protection Act 2014. Your personal information is collected on this form and will be used for the purpose of administering this application, updating our records and updating the Victorian Water Register (if applicable). Information collected is usually disclosed to staff involved in processing your application, contractors, connection staff, other relevant GMW staff and government departments. Failure to provide the information sought may result in processing delays or non acceptance of your application. It may also limit our ability to be able to provide various programs or services. You may gain access to and correct your personal information. For further information please refer to our Privacy Policy at www.g-mwater.com.au or call 1800 013 357 to obtain a copy of this policy.