Privacy Collection Statement – Gift Offers

Background

This privacy collection statement is published in accordance with the Information Privacy Principles in Schedule 1 of the Privacy and Data Protection Act 2014.

Goulburn-Murray Water is part of the public sector. As such, it complies with a range of laws and related obligations, including:

  • the Public Administration Act 2004
  • the Minimum accountabilities for the management of gifts, benefits and hospitality issued by the Victorian Public Sector Commission; and
  • the Privacy and Data Protection Act 2014

Collection, retention and use of information

As part of Goulburn-Murray Water’s compliance with its obligations and with good public sector governance practice:

  1. If an individual or organisation offers a gift to a Board member or employee of Goulburn-Murray Water as a result of that person’s role, information about the offer will be recorded, retained and used by Goulburn-Murray Water.
  2. Details of the information that will be recorded, retained and used by Goulburn-Murray Water are set out in its Gifts, Benefits and Hospitality Procedure (‘gifts procedure’).
  3. The Goulburn-Murray Water’s gifts procedure is published on its website
  4. A set out in its gifts procedure, Goulburn-Murray Water publishes a ‘de-identified’ copy of its gifts register on its website.
  5. The purpose of publishing the ‘de-identified’ copy of the gifts register on its website is to:
  • promote transparency in public sector decision making; and
  • comply with the Minimum accountabilities for the management of gifts, benefits and hospitality

Viewing information

If you have offered a gift to a Board member or employee of Goulburn-Murray Water, you can view the information that has been recorded in the Gift Register by contacting GMW’s Manager Governance.

Please note that, in accordance with the gifts procedure, while information on both ‘reportable’ and ‘token’ gifts (as defined by the procedure) are recorded, retained and used by Goulburn-Murray Water:

  • only information on reportable gifts is recorded in the gifts register; and
  • steps have been taken to ‘de-identify’ personal information in the copy of the gifts register that is published on the Goulburn-Murray Water website